The details entered in the ActiveSetup wizard are used throughout Sage Accounts to form some of the main settings for your company. Entering accurate information in the wizard helps to tailor the software to suit your business needs and can save you a lot of time when you start entering new data.
You can use the wizard when installing Sage Accounts on a new computer or when you need to create an additional company. You can create an additional company in two ways:
Note: This option is only available if you have a spare company in your Sage licence. If you need an extra company, you can upgrade your licence by calling 0845 33 66 33.
There are three options when creating a new company:
The company and data files are created in a set location on your computer. The location appears in the box. If you are happy with the location for your new company, click Next.
To change where your new company is stored:
Note: This option only appears if you are using a multi-user version of Sage Accounts.
To help you access the new company from other computers in the network you can automatically share the folder where the new company is created.
If you want to share the location of the data, select the check box. If you do not want to share the location, clear the check box.
Enter the following company information > Next.
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Company Name |
Your company's legal trading name. |
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Address |
Your company's registered address. If your company has a number of offices we recommend that you enter your main or head office address. |
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Country |
The country your business is based in. |
| Telephone Number | Your main company telephone number. |
| Fax Number | Your main company fax number. |
| Email Address | Your main company email address. |
| Website Address | Your main company website address. |
This selection is used to create a nominal structure that will be used to generate your Profit
& Loss and Balance Sheet reports. This structure is called the Chart of Accounts (COA).
To help you make your choice, when you select a business type, the Description pane to the right provides more information about what you have selected.
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Is your company VAT registered? |
Indicate whether your company is registered for VAT. |
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Enter your VAT registration number |
If your company is VAT registered, you have a VAT registration number. This number prints on the invoices and credit notes that you produce. If you are having difficulty entering the number, check it's in the right format. If you are unsure, check your local tax office or accountant. |
| VAT Scheme |
Choose the VAT scheme your company uses: When using Standard VAT, you need to account for the VAT element of income when it is earned, not when you receive the money. VAT Cash Accounting is a cash based accounting scheme to help smaller companies with their cash flow. Note: The Irish VAT Cash Accounting scheme works slightly differently from the UK scheme; it allows you to calculate VAT on the money you receive from your customers and the invoices or credits you receive from your suppliers. The following are UK only VAT schemes
The Flat Rate scheme was introduced by HMRC to simplify VAT calculation for new and small businesses. VAT payable is calculated by multiplying the business’ gross turnover by a fixed percentage, which varies according to trade sector. For the Flat Rate - Cash Based scheme, VAT for the period is calculated on payments and receipts only. This is the flat rate equivalent of the VAT Cash Accounting scheme. For more information see The VAT window UK or The VAT window ROI. Or you may prefer to contact HMRC or the Revenue for guidance. |
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Enter your standard VAT rate % |
This rate applies to sales and purchases. Please refer to your tax authority website for the current rate to apply. |
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Enter your Flat Rate % |
This box only appears if you have selected a Flat Rate scheme as your VAT scheme. This is the VAT rate percentage HMRC have instructed you to use. If you are unsure what the rate is, you must speak to HMRC. The VAT percentage is based on the business sector that you belong in. The correct sector is the one that most closely describes what your business will be doing in the coming year. |
This is the currency your company reports its profits and losses in.
From the drop-down list, choose your base currency > Next.
If the currency that you want to use is not listed,
choose <Unlisted Currency>. This creates an <Unspecified BASE Currency> in your Currencies records, which you can then edit to apply a name, code and currency symbol.
Note: It's important that you choose the correct base currency now as it can't be changed at a later date.
The first time you open the software, you must log in using the default user name MANAGER.
This section is not mandatory, but we strongly recommend that you give your MANAGER login password protection.
In the Enter Password box, enter your chosen password.
Your password is not case-sensitive, can be up to ten characters in length, and can include numbers and spaces.
In the Confirm Password box, repeat your password entry > Next.
Note: If the two password entries do not match, you are prompted to re enter and confirm the password.
Select this option if you are upgrading the software, and want to use a company you already have installed on your computer, network or storage device. This connects to the company data so it's ready to use in your new installation of Sage Accounts.
Select this option if you have existing data saved as a Sage backup. For example, you might select this option if you are reinstalling Sage Accounts on a new computer.
Browse > browse to the location of your backup > Open.
Check the location the company will be created in. If you are happy with the location, click Next.
To choose a different location > Change > browse to the location you want to use > OK > Next.
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